# Pike for QuickBooks: invoices and costs on every project

> Import customers, projects, invoices, bills, and expenses from QuickBooks, and send invoices back. Each bill line lands on its project, so margin counts real costs.

Canonical URL: https://usepike.com/integrations/quickbooks
Last updated: 2026-10-25

## At a glance

- **Direction:** QuickBooks to Pike for products, customers, projects, bills, and expenses. Both ways for invoices.
- **Who sets it up:** Workspace admins and finance users.
- **Source of truth:** QuickBooks, once a record is linked.
- **Documentation:** [QuickBooks docs](https://usepike.com/docs/integrations/quickbooks)

## What syncs between QuickBooks and Pike

| QuickBooks | Pike | Direction |
| --- | --- | --- |
| Products | Products | QuickBooks to Pike |
| Customers | Customers and primary contacts | QuickBooks to Pike |
| Projects (sub-customers marked as projects) | Projects, linked to their customer | QuickBooks to Pike |
| Invoices | Invoices | Both ways |
| Bills and purchases | Expenses, one per line, on the project named on the line | QuickBooks to Pike |

You review imported bills and expenses in a table before they land in **Log → Expenses**, where they can be assigned, approved, and reported on.

## How to connect QuickBooks

1. Go to **Workspace settings → Integrations → QuickBooks**.
2. Click **Add integration** and authorise your QuickBooks account.
3. Click **Import data**. The importer runs products, customers, projects, invoices, expense categories, then expenses.

Full setup steps and field mappings are in the [QuickBooks integration docs](https://usepike.com/docs/integrations/quickbooks).

## How agencies use Pike with QuickBooks

- **See true project cost.** Bills split across projects show on each project, so freelancer and media spend counts against project margin.
- **Invoice from tracked work.** Create the invoice in Pike from billable time and send it to QuickBooks, so nobody re-keys line items.
- **Keep finance in QuickBooks.** Your accountant keeps posting and reconciling in QuickBooks while delivery leads watch margin in Pike.

## Limits to know before you connect

- Pike cannot create projects in QuickBooks. **Refresh** on an imported project updates its name only.
- After an invoice is sent to QuickBooks, changes happen in QuickBooks.
- QuickBooks allows one finance account per product, and the sync applies the account saved in QuickBooks.
- Importing products deactivates existing Pike products.

## QuickBooks integration questions

### Does Pike work with QuickBooks Online?

Yes. Admins and finance users connect QuickBooks under Workspace settings → Integrations, then import products, customers, projects, invoices, bills, and expenses.

### Can I send invoices from Pike to QuickBooks?

Yes. Create the invoice in Pike and send it to QuickBooks. After that, edit it in QuickBooks.

### Do QuickBooks bills show up on projects in Pike?

Yes. Each bill line imports as an expense on the project named on that line, so a bill split across projects appears on each one.

## Related

- [Xero](https://usepike.com/integrations/xero): Send invoices from tracked work to Xero.
- [Visma e-conomic](https://usepike.com/integrations/e-conomic): Customers, products, and invoices both ways.
- [Finance in Pike](https://usepike.com/features/finance): Invoicing, budgets, and margin by project and client.