Project finance

The project finance view gives you real-time tracking and insights in the financial health of the project.

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Financial Overview

At the top of the Finance view, you get an instant understanding of how your project is performing financially. Before diving into the metrics, it is important to understand that the Finance view can be toggled between two perspectives using the selector in the top right corner:

• Billable time
  Earnings are calculated based on logged hours × billable rates
• Revenue booked
  Earnings are based on invoices created for the project

This selection impacts how earnings, profitability, and charts are calculated throughout the view.

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Profitability

The Profitability card shows the earnings ratio of the project, giving you a quick indication of how efficiently the project is generating value. By hovering over the card, a detailed breakdown expands showing:

• Earnings
• Costs
• Profit

Profit = Earnings − Costs

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Earnings

Earnings are calculated based on the selected view:

• In Billable time, earnings = logged hours × billable rate
• In Revenue booked, earnings = total value of invoices created

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Costs

Costs are primarily driven by:

• Labour
  Calculated as: member hourly cost × logged hours
• Expenses
  Logged expenses assigned to the project, grouped by category

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Cost breakdown modal

Clicking on Costs opens a detailed modal with a full breakdown. Inside the modal:

• A pie chart shows the distribution of actual costs across:
  • Labour
  • Expense categories
• Below the chart, you can define cost budgets per expense category
  These categories are configured in:
  Log → Expenses → Settings
• Actual expenses are tracked against these budgets in real time, showing:
  • Remaining budget
  • Or overspend (positive or negative balance)

This gives full visibility into where money is being spent and where projects may be going off track.

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Budget usage

The Budget usage card shows how much of the project budget has been consumed. This is calculated based on:

• The project budget
• The invoices created for the project

It provides a quick percentage view of how much of the budget has been used. This helps answer:

• How far are we through the budget?
• Are we over or under billing relative to the plan?

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Financial chart

The chart visualises how the project evolves over time. It shows three key metrics:

• Earnings (green)
• Costs (red)
• Profit (blue)

The chart updates dynamically based on the selected view:

• Billable time → earnings based on logged time
• Revenue booked → earnings based on invoices

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Planned vs Actual

You can toggle between:

• Actual
  Shows real performance based on logged time, costs, and invoices
• Planned
  Shows expected performance based on the defined budget

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Budget line

A horizontal line indicates the total project budget. This allows you to quickly see:

• When earnings approach or exceed the budget
• Whether costs are aligned with expectations
• How profit evolves relative to the budget over time

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Invoice Management

Efficiently manage invoices related to the project, with the ability to search for specific invoices by title.

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Invoice List

The Finance view includes a list that displays all invoices associated with the project, providing essential information at a glance:

• Invoice Number
  A unique identifier for each invoice
• Title
  Provides context for the billed services or products
• Status
  Draft, Sent, Paid, or Overdue
• Amount
  Total value of the invoice
• Date
  When the invoice was issued

Additionally, the invoice list contains a + Create Invoice button that will prefill your workspace, customer, and project details. The project will automatically be set to the one you are currently viewing. Learn more about creating invoices: