Skip to main content
Every member’s contract sets how many hours they are expected to work and on which days. Pike compares approved time against that norm for each pay period and sorts the difference into flex time, additional hours, or overtime. HR closes the period, and the result goes to payroll and into the member’s cost.

​
Employment types

Set the employment type on the member’s contract under Cost profile. It decides how hours turn into pay.

​
Work schedule

The work schedule sets hours per weekday. Capacity per week is the sum of the schedule. A contract with only capacity per week and no schedule spreads the hours evenly over Monday to Friday. Saturday and Sunday are available in the schedule for people who work weekends. The schedule drives capacity, time off deductions, and the norm below. A new contract with a new effective date changes the schedule from that date only.

​
Norm hours

The norm is the hours a member is expected to work in a period: the scheduled hours on each day, minus public holidays from the member’s holiday calendar. Time off that counts toward the norm fills it as if worked. By default that is vacation, sick leave, public holidays, time off in lieu, and extra holidays. Unpaid leave reduces the norm instead. Each time-off type has a Counts toward norm setting under Log → Time-Off → Settings. Norm = scheduled hours in period − public holiday hours Worked = approved time + time off that counts toward the norm

​
Working time policies

A working time policy sets how hours above or below the norm are handled. Create policies under Workspace settings → Working time and assign one to each contract. New workspaces have one default policy that every contract uses until you change it. None suits roles where salary covers all hours, such as managers and partners. Hours above the norm are recorded in reports but never become overtime or flex.

​
How Pike sorts hours above the norm

At the end of each norm period, Pike compares worked hours to the norm and sorts the difference in this order:
  1. Daily threshold. With a daily threshold on, hours above it on any day count as overtime first.
  2. Additional hours (part-time). For a part-time member, hours above their own norm and up to the full-time norm are additional hours. They pay at the normal hourly rate with no supplement.
  3. Overtime 1. Hours above the full-time norm, up to the Overtime 1 limit, pay with the Overtime 1 supplement.
  4. Overtime 2. Everything beyond Overtime 1 pays with the Overtime 2 supplement.
Weekend and public holiday work follows the Weekend and holiday work setting. Only approved time counts, so unapproved entries never create overtime.

​
Example: part-time member

Sofia works 30 hours a week, Monday to Thursday. The full-time norm is 37 hours, and Overtime 1 is the first 3 hours at 50%. In one week she logs 42 approved hours. A full-time colleague with the same 42 hours has no additional hours: 3 hours of Overtime 1 and 2 hours of Overtime 2.

​
Normal hourly rate

For salaried members, the normal hourly rate is salary per period divided by norm hours per period, from the contract in force. For hourly members, it is the contract rate. Supplements are a percentage of the normal hourly rate.

​
Flex time

In Flex time mode, hours above or below the norm go to the member’s flex balance instead of becoming overtime. The balance carries over between periods.
  • When the balance passes the upper flex limit at period close, the hours above the limit become overtime and are sorted into the tiers as above.
  • When the balance passes the lower limit, the member and their manager get a notification. Pike never deducts pay for a negative flex balance.
  • Members take flex hours off by logging time off of the Flex type, which reduces the balance.
The flex balance shows on the member’s profile and in Log → Time-Off → Overview.

​
Compensation: pay out or time off in lieu

Each overtime hour is either paid out or credited as time off in lieu. Additional hours for part-time members are always paid out, since they carry no supplement.

​
Approval and period close

Overtime comes from approved time only, so time approval is the check before both billing and pay. HR reviews the result for every member before the pay period closes. See Pay periods and payroll.

​
Cost and margin

Paid overtime supplements and additional hours add to the member’s accrued cost in the period they are paid. Project margin and actual hourly cost include them, so a project that runs on overtime shows the real cost, not the cost at normal rates. Time off in lieu adds no cost when earned. It reduces capacity when taken.

​
Permissions

Admins and HR create and assign working time policies and close pay periods. Managers approve time for their team. Members see their own norm, flex balance, overtime, and balances.