Best Streamtime alternatives for your business in 2026

Pike suits creative and service businesses that like Streamtime’s job-first approach but want a published price and a clearer view of margin while work is in flight.

In Pike, every project carries its budget, tasks, team allocations, time entries, expenses and invoices. Cost and profit update as people log hours. A studio lead sees which clients are margin-positive this week, not after the month closes.

Pike also covers the work around the job: deals in a pipeline that turn into projects, resource planning across the whole team, time off, a customer portal, and invoices that go to Xero or QuickBooks.

Before launch, the Pike team maps your job structure, rate cards and reports with you, then stays involved as your mix of work changes.

Best for: Creative and service businesses that want a published per-user price and project profit that updates as the team logs time.

Pricing: Core $29 per user per month billed yearly ($35 monthly), Growth $49, Scale $99, Enterprise custom. Profitability, deals, retainers, the customer portal and full resource management start on Growth.

See every Pike plan and what each one includes on the pricing page.

WorkflowMax is the closest match to Streamtime in shape: both are job-based, both came out of the Australia and New Zealand market, and both connect to Xero. Xero retired the original WorkflowMax in June 2024, and BlueRock now sells WorkflowMax by BlueRock.

Unlike Streamtime, WorkflowMax publishes its prices. Essentials covers quoting, jobs, scheduling, timesheets, invoicing, purchase orders and Xero or QuickBooks for 3 to 25 users. Leads and job phases start on Pro, and capacity planning sits on Advanced from 10 users.

The fit for creative work is less specific. WorkflowMax positions itself for service businesses in general, and its plans gate capacity planning higher than a small studio may want to pay for.

Pricing: Essentials $7.50, Pro $13.50, Advanced $22.50 per user per month billed yearly; minimums of 3, 5 and 10 users

Best for: Job-based teams that want Streamtime’s workflow shape with a published price.

Key trade-off: Easier to price than Streamtime, with planning features gated to higher plans.

Since you're already here, feel free to read the entire WorkflowMax vs Pike comparison here. We keep it honest.

Productive is built for service businesses and covers budgets, resource planning, time tracking, expenses, reporting and profitability. Where Streamtime starts from the job, Productive starts from the budget and the hours booked against it.

For a studio that already thinks in retainers and fixed-fee budgets, that model gives clear burn tracking. Productive also publishes its pricing, with a 3-seat minimum.

Check the plan before comparing cost. Rate cards and billable time approvals need Professional; revenue forecasting needs Ultimate, priced on request.

Pricing: Essential $10, Professional $25 per user per month billed yearly ($12 and $29 monthly); Ultimate on request; 3-seat minimum

Best for: Teams that plan by budget and want resourcing depth beyond Streamtime’s.

Key trade-off: Deeper planning, with key finance features on Professional and above.

Since you're already here, feel free to read the entire Productive vs Pike comparison here. We keep it honest.

Scoro brings CRM, quoting, projects, resourcing, time, invoicing and financial reporting into one suite. It fills the gap Streamtime leaves on the sales side: contacts, pipeline and quotes tied to the work that follows.

Scoro sells combinations of modules, each with a five-user minimum. For a studio of three or four people, that floor matters.

Expect a longer setup. More modules mean more choices about how quotes become projects and how projects become invoices.

Pricing: Combinations from €15 per user per month; end-to-end €52 per user per month; 5-user minimum

Best for: Teams that want CRM and quoting in the same system as delivery.

Key trade-off: Wider than Streamtime, with a heavier rollout.

Since you're already here, feel free to read the entire Scoro vs Pike comparison here. We keep it honest.

Teamwork is project management for client work: tasks, time tracking, workload planning, budgets and invoices from logged time.

Compared with Streamtime, Teamwork leans toward delivery and client collaboration, and away from job costing.

Time budgets, retainers and invoicing from tracked time start on Accelerate. Profitability insights and quotes need Optimize, which is priced on request.

Pricing: Basics $9.99 per user per month billed yearly; Accelerate $24.99; Optimize on request

Best for: Studios where delivery and client feedback matter more than job costing.

Key trade-off: Better delivery tooling, with finance features on the top plan.

Since you're already here, feel free to read the entire Teamwork vs Pike comparison here. We keep it honest.

Asana is general project and task management, used by creative teams for briefs, timelines, approvals and workload views.

It is not a job management tool. There is no quoting, invoicing or job costing, and time tracking is limited. A team moving from Streamtime to Asana needs a separate tool for time and billing.

Asana makes sense when the real need is coordination across a large creative team and finance runs elsewhere.

Pricing: Free Personal plan (2 users); Starter €10.99 per user per month billed yearly

Best for: Creative teams that need task coordination and run finance in another system.

Key trade-off: Simpler than Streamtime, but drops the job finance side entirely.

Since you're already here, feel free to read the entire Asana vs Pike comparison here. We keep it honest.

Start with your live jobs. For each one, note the client, the quote or budget, the team, the time logged so far and anything already invoiced. Closed jobs can stay in Streamtime reports or an export for reference.

Map Streamtime’s structure to Pike: jobs become projects under their client, job items and tasks become tasks, and staff become members with cost and billing rates. Pike imports customers, projects, tasks, members, teams, deals and historical time entries from CSV templates.

If Streamtime sends your invoices to Xero or QuickBooks today, connect the same ledger in Pike first and check that customers line up. Then bill one month for a handful of clients from Pike and check the invoices against your quotes before moving everyone.

Stay with Streamtime if your studio does creative work only, the quoted monthly price works for you, and your team uses the scheduling and weekly check-ins every week. Those check-ins record how each person’s week went next to their hours.

Streamtime also fits if its Xero connection already covers your expenses, purchase orders, invoices and credit notes, and your finance lead has no gaps to fill.

Write down why you are looking. If it is price visibility, shortlist tools with published plans. If it is margin reporting, test how each tool shows profit by client mid-month. If the business now sells more than creative work, check how each tool handles retainers, fixed fees and time and materials together.

WorkflowMax keeps the job workflow with public pricing. Productive and Scoro add budget depth and sales coverage. Teamwork and Asana suit teams that care most about delivery and can run finance elsewhere.

If you want jobs, resourcing, deals and live margin in one system with a published price, Pike covers that.

Ask every vendor for the total yearly cost at your current headcount and at the headcount you expect next year. The gap between those numbers matters as much as the features.