Clients
Pike: Customers
Carries over: Client name and the projects under it.
You set in Pike: Customer number, currency and VAT ID.
Template columns: customerName
Migration guide
Move from Toggl Track to Pike
Connect Toggl Track with an API token, run Import data, and keep syncing while teams move one at a time. Budget five weeks from connection to cutover, then one month-end in Pike.
Available now
Pike reads Toggl Track through its API, so clients, projects, tags, workspace users and time entries import with their links intact.
- In Toggl Track, open your Profile and copy the API token at the bottom of the page. Use a workspace admin’s token: in Toggl, regular users reach only their own entries and the projects they manage.
- In Pike, go to Workspace settings → Integrations → Toggl Track, click Add integration, and paste the token.
- Click Import data. The stepper imports clients, projects, tags, workspace users and time entries, in that order.
- Turn on Keep syncing. Pike imports new Toggl Track time every 3 hours while the rest of the team finishes the month in Toggl.
Pike never writes to Toggl Track, and billable rates, time estimates and fixed fees do not import. A client or project removed in Toggl Track shows as Removed in Toggl Track in Pike, with its history intact.
Available now
Use CSV when nobody can share an admin API token, or when you bring over only part of your history.
- Open the Detailed report, set the date range, add the columns you need with the + icon, and click Export → CSV. CSV and Excel exports need a paid Toggl plan, and the file covers only the active workspace.
- Map Email to `email` and Billable to `billableStatus`. Read every other column name from your file’s header row before you map it.
- Keep invoice history in your accounting system and connect that system to Pike. Toggl exports its invoices as PDF only, and the CSV route does not import invoices.
- Upload customers, projects, members, then time entries under Workspace settings → Integrations → CSV, using the CSV templates.
Toggl’s Data Export page exports projects and clients as JSON, which Pike does not read. Build the customer and project files from the Detailed report export, or use Native sync.
Entity map
What each Toggl Track record becomes in Pike
Column one uses Toggl Track's own labels. Pike matches people on the email of each workspace user.
Projects
Pike: Projects
Carries over: Project name, client, and the time logged on each.
You set in Pike: Billing type, hourly rate, budget and team. Rates and budgets do not import from Toggl.
Template columns: projectNumber, title, customerNumber
Tags
Pike: Labels
Carries over: Tag names on each time entry.
You set in Pike: Nothing.
Workspace users
Pike: Members
Carries over: Name and email.
You set in Pike: Workspace role, team, position and cost profile.
Template columns: email, displayName
Time entries
Pike: Time entries
Carries over: Date, duration, description, project and billable flag.
You set in Pike: Approval. Pike’s Toggl import reads the description and billable flag, and no timesheet approval status, so approve open weeks in Time admin.
Template columns: date, hours, email, projectNumber, note, billableStatus
Tasks
Pike: Tasks
Carries over: Native import does not read Toggl tasks. The Detailed report lists the task on each entry.
You set in Pike: Create tasks in Pike, or upload them with the Tasks template.
Template columns: title, projectNumber
Billable rates
Pike: Project hourly rate
Carries over: Nothing. Rates do not import.
You set in Pike: An hourly rate on each project, from the rate Toggl applies to that project’s entries.
Template columns: hourlyRate
Time estimate and Fixed Fee
Pike: Project budget
Carries over: Nothing. Budgets do not import.
You set in Pike: An hour budget from the time estimate, or a money budget and fixed fee billing type from the Fixed Fee.
Template columns: budgetHours, budgetAmount, billingType
Invoices
Pike: Not imported
Carries over: Toggl exports invoices as PDF from Settings → Data Export.
You set in Pike: Invoice history imports from your connected accounting system. New invoices go out from Pike from cutover.
Toggl applies the most specific of five billable rates: workspace, workspace member, project, project member and task. Pike imports none of them, so set one hourly rate per project in Pike and check projects where Toggl used project member or task rates.
Time estimates (paid plans) and the Fixed Fee field (Premium and Enterprise) do not import either. Enter them as Pike budgets before the pilot, so budget burn on fixed fee work shows from the first week.
Labor costs on Toggl Premium belong in Pike cost profiles. On the Starter plan, a rate change in Toggl rewrites the amounts on past entries, so export the Detailed report with amounts before anyone edits a rate.
The plan
Seven steps out of Toggl Track
The same steps as the main migration guide, with this tool's screens and settings.
Week 1
Migration owner, finance
Week 1 · Migration owner, finance
Freeze scope and export
On Native sync Pike reads Toggl Track directly. The export in week one is your archive copy.
- Pick a cutover Friday after the last Toggl timesheet approval or invoice run of the month.
- An admin runs Settings → Data Export for projects, clients and invoices, and exports time entries one year at a time. Toggl compiles one export per workspace at a time.
- List the projects with a Fixed Fee, a time estimate, or project member and task rates. You enter these in Pike after the import.
Done when: Archive exports in one folder, a cutover Friday on the calendar, and a Toggl admin named to share the API token.
Week 1 to 2
Operations lead
Week 1 to 2 · Operations lead
Clean the data in Toggl Track
Pike imports what Toggl stores, so merge clients and fix emails inside Toggl before you click Import data.
- Merge duplicate clients and give every active project a client.
- Archive projects nobody logs time on. Toggl restores archived projects at any time, and Pike still imports their history.
- Check every workspace user has the email they will sign in to Pike with.
Done when: No duplicate clients. Every active project has a client, and every user has a work email.
Week 2
Workspace admin
Week 2 · Workspace admin
Build the workspace shell
Toggl stores no customer numbers, budgets or cost rates, so admins set those up in Pike before the import.
- Create teams and workspace roles. Invite admins and project leads only.
- Connect your accounting system and run its Import data, so finance sees ledger customers and invoices in Pike.
- Set a cost profile for everyone who logs billable time, from Toggl labor costs where you have them.
Done when: Admins and leads are in Pike. Finance sees the same customer list as the ledger.
Week 2 to 3
Workspace admin
Week 2 to 3 · Workspace admin
Run Import data
One click imports clients, projects, tags, users and time in dependency order.
- Turn on Read for clients and projects and for time entries, then click Import data. Retry anything listed under Sync issues.
- Add the hourly rate, budget and billing type to every active project from the list you made in week one.
- Open three projects and compare last month’s hours and billable hours with Toggl’s Summary report.
Done when: Client, project, user and last-month hour counts match Toggl. Every active project has a rate and a budget.
Week 3 to 4
Delivery lead, finance
Week 3 to 4 · Delivery lead, finance
One team in Pike, the rest in Toggl
Turn on Keep syncing and move one team with a live client project and an invoice due.
- The pilot team logs time in Pike only. Everyone else tracks in Toggl, and Pike imports that time every 3 hours.
- Finance approves the pilot team’s time in Time admin and sends one invoice from Pike.
- Compare the pilot project’s revenue with the Toggl Detailed report for the same week. A gap means a project rate in Pike differs from the rate Toggl applied.
Done when: One invoice sent from Pike. Pilot hours in Pike match the same week in Toggl.
Week 4 to 5
Migration owner
Week 4 to 5 · Migration owner
Cutover weekend
Close Toggl Track on Friday evening. Deactivate users in place of a read-only mode: deactivation deletes no tracked time in Toggl.
- Friday: everyone stops their timers, then an admin clicks Sync now in Pike and turns Keep syncing off.
- Deactivate users in Toggl, then cancel the subscription. Toggl bills vacant licenses until the billing cycle ends, so remove users before you cancel.
- Monday: everyone logs time in Pike. Pin one message with links to log time, find tasks and ask for help.
Done when: Time admin shows every active member by Monday afternoon. Toggl shows no time after Friday.
Week 5 to 8
Finance
Week 5 to 8 · Finance
First month-end in Pike
Done when finance closes a month without opening Toggl Track.
- Approve all time, invoice every billable project from Pike and send the invoices to accounting.
- After the billing cycle ends, Toggl moves the organization to the Free plan if it is within the Free user limit, and suspends it if not. Run any last report before then.
- Close the Toggl account only once the archive exports have two owners. Closing hides the data, and erasure needs a separate request to Toggl support.
Done when: Month closed in Pike. Toggl exports saved with two owners. Toggl subscription cancelled.
Rebuild
Set these up in Pike by hand
- Project rates and fixed feesSet billing type, hourly rate and budget on each project.Pike docs
- Labor costsSet a cost profile for each member so Pike calculates margin.Pike docs
- Recurring projectsSet up retainer projects with their period and allowance.Pike docs
- Timesheet approversChoose who approves time for each team in Time admin.Pike docs
Questions
Moving from Toggl Track: common questions
Why do our Toggl rates not show up in Pike?
Pike’s Toggl Track integration imports clients, projects, tags, users and time entries, and no rates or budgets. Set the hourly rate and budget on each project in Pike before the pilot, using the rates Toggl shows in the Detailed report.
Does Pike import Toggl tasks?
No. Native import reads clients, projects, tags, workspace users and time entries. Create tasks in Pike for active projects, or upload them with the Tasks CSV template.
Toggl says we hit an API limit. What happens to the import?
Toggl caps API requests per user per organization at 30 an hour on Free, 240 on Starter and 600 on Premium. Run Import data while the organization is still on its paid plan, and retry anything listed under Sync issues.
What happens to approved timesheets in Toggl?
Toggl locks an approved timesheet against edits by the user. Pike’s Toggl import reads the description and billable flag of each entry, so approve open weeks in Time admin once the import finishes.
Can we get our Toggl time back after we delete the organization?
Toggl stores time entries from a deleted organization for 6 months and sends an export on request to support in that window. Export everything before you delete, so you never depend on that request.
Toggl Track documentation used for this guide
- Toggl Track: Exporting data
- Toggl Track: Detailed report
- Toggl Track: Billable rates
- Toggl Track: Managing projects
- Toggl Track: Fixed fee projects
- Toggl Track: What do the different timesheet statuses mean
- Toggl Track: Where is my API key located
- Toggl Track: API and webhook limits
- Toggl Track: CSV import guide
- Toggl Track: Managing organization and workspace members
- Toggl Track: How to cancel a subscription
- Toggl Track: I want to delete my account and all my data
- Toggl Track API documentation
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