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The PayFit integration syncs collaborators and their contracts from PayFit into Pike members, and approved absences into Pike time off. Your HR and payroll team works in PayFit. Resource managers plan allocations around the absences PayFit approves, and a contract that ends in PayFit deactivates the member in Pike.

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At a glance

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Before you start

You need:
  • The workspace admin role in Pike.
  • A PayFit admin account for the company you want to connect. Pike asks for read access to collaborators, contracts and absences.
  • One PayFit company per Pike workspace. If your business runs several PayFit companies, for example one in France and one in Spain, connect the company whose people you plan in this workspace.
  • Pike time off types for the PayFit absence types you use. PayFit absence types depend on the company’s country, for example congés payés (paid leave) in France. You map each type during setup. See Time off.
  • Weekly capacity and teams set in Pike. Pike does not read them from PayFit. See Working time.

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Connect PayFit

1

Open the integration

Go to Workspace settings → Integrations → PayFit and click Add integration.
2

Authorize Pike

Sign in to your PayFit admin account, choose the company to connect, and approve the access Pike asks for. You return to Pike with the PayFit company name shown.
3

Map absence types

Under Time off types, choose a Pike time off type for each PayFit absence type. Pike suggests a mapping from the type names.
4

Choose what syncs

In the What syncs with PayFit card, turn Read on or off for each entity, and choose whether to turn on Invite new employees.
5

Import

Click Import data. Collaborators import first, then contracts, then absences.
The integration page shows Connected, the PayFit company name, Last synced and Next sync.

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What syncs

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Collaborators

A collaborator with no contract in PayFit does not import.

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Contracts

A collaborator with several contracts syncs as one member. A new contract after a gap reactivates the member from its start date.

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Absences

Default type mapping: vacation and paid leave to Vacation, sick to Sick, parental to Parental, time off in lieu to Time off in lieu, unpaid to Unpaid leave, and every other type to Vacation. Each type counts toward the member’s norm hours as set on the Pike type.

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Matching and duplicates

On the first import, Pike matches before it creates:
  • A collaborator matches a Pike member with the same email. A match links the two, and PayFit values replace the Pike values for the fields in the mapping.
  • Absences always import as new time off. Time off already entered in Pike for the same member and dates stays, and the PayFit absence is listed in Sync issues as an overlap.
A collaborator with no matching member appears under Unmatched employees on the integration page. Click Invite to send a Pike invite, or Link to member to link the collaborator to a member with a different email. With Invite new employees on, Pike sends the invite automatically with the default role the admin chose.

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Which system wins

Edit PayFit-owned fields in PayFit. Pike shows them as read-only with the PayFit marker.

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Sync schedule

Pike syncs PayFit every 3 hours. On the Enterprise plan, changes sync in real time. Import data, Sync now and Refresh on a member run straight away on every plan. See How sync works.

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Sync settings

While PayFit is connected, the What syncs with PayFit card is below the top button row on the integration page. Toggles save immediately. New connections start with Read on for every entity and Invite new employees off.

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How it works

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Use it in Pike

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Plan around approved leave

Open Members → Allocations to see each person’s capacity for the week. Approved PayFit absences show on the day with their type, and the hours are already removed from capacity, so an over-allocated day stands out before the work is due. See Workspace capacity.

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Onboard a new hire

When a new collaborator gets a contract in PayFit, they appear in Pike on the next sync with their hire date. Turn on Invite new employees, or click Invite under Unmatched employees, then set their team, position and work schedule in Pike so they count toward capacity from their first day.

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Offboard a leaver

When a collaborator’s contract ends in PayFit, the member is deactivated in Pike from the end date. Their logged time, allocations and history stay on every project, and they stop counting toward capacity from that date.

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Deletes and removed records

An integration never deletes Pike data. A collaborator deleted in PayFit is marked Removed in PayFit on the member, stays in Pike with their history, and stops syncing. An absence canceled in PayFit after approval is removed from Pike capacity on the next sync, and the change appears in the member’s time off history. PayFit records a changed absence as a cancellation and a new absence, so Pike removes the old dates and imports the new ones.

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Troubleshooting

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Limits

  • Pike does not write to PayFit, and does not send hours or variable elements to PayFit payroll.
  • Pending, declined or canceled absences do not sync.
  • Teams, positions and weekly capacity are set in Pike, not read from PayFit.
  • Compensation does not sync. Set cost profiles in Pike.
  • One Pike workspace connects to one PayFit company.

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Disconnect

Go to Workspace settings → Integrations → PayFit and click Disconnect. Syncing stops and every member and time off entry stays in Pike with its history. Reconnecting the same PayFit company relinks the members.
  • How sync works: The schedule, real-time sync and sync issues.
  • Time off: Time off types and how they count toward capacity.
  • Cost profile: Set salary and cost rates for margin.
  • Lucca: Users, work cycles, leaves and timesheets.
  • Factorial: Employees, contracts, leaves and compensation.